Xero: Setting Up Tracking Categories
Introduction
Tracking categories wthin Xero let you add extra metadata to each transaction line. For example, on an invoice, you can assign a matter code to each line item, allowing you to analyse data at a matter level when reviewing information in Xero. This also enables you to include matter reference information on bank transactions recorded through the Client/Trust account in Matters.Cloud.
Use of tracking categories within Xero can have performance implications on the speed of reports and enquireis, and Xero recommend you have no more than 100 active tracking options for each tracking category at any one time. This helps reports load more quickly.
Setting Up A Tracking Category
Follow the below steps when logged into Xero as an Administrator:
- In the Accounting menu, select Advanced, then click Tracking categories.
- Click the Add Tracking Category button.
- Under Tracking category name, enter Matter as the name of the tracking category.
- Click the Save button.
You do not need to create the Tracking category options as these will be automatically created whenever a new matter is created, and set to inactive when a matter is closed. If you have been using Matters.Cloud for sometime and would like assistance with creating Tracking category options for your existing matters, please contact support@matters.cloud or speak with your implementation partner.
Configure Integration Settings
Step 1: Access The Integrations Portal
The integrations portal allows you to configure integrations with common cloud-based platforms.
To access the portal simply select Setup > Integrations and locate the following tile:
Click the Settings button on the Xero tile and select the Tracking category created above before clicking the Submit button.
Xero Articles
The following knowledge base article from Xero provides further information about use of Tracking categories: